If you are a student, you will need to email your lecturers once in a while (for any help or for submitting any assignments or for applying for your job). If you work in an office, you will need to email your colleague or boss or client. I will say “effective email is a skill”
Here I am providing you 13 tips that will improve your email communication.
1. First and foremost thing for an e-mail is “Subject”. It should be more specific, clear and precise
2. If you are not willing to write any content in email body, then mention the subject clearly, followed by
Example: Subject line: “Today I am not coming to office, you can reach me on my mobile (8008939084) ”
o Note: EOM stands for ‘End of message’
3. People to whom you are addressing the email should be in ‘To’ list and “good to know” kind of contacts should be in ‘CC ‘ list
4. If there are many recipients then address them as “Hello everyone “ or “Hi all”. Do not list all the names in salutation.
5. If you think your recipient is in hurry mood then instead of attaching the files, include them in the Email body itself.
6. If the email attachment file size is very big then ZIP it and attach.
7. Have key points bulleted or numbered to make it easy for recipients to read, instead of writing paragraphs.
8. Perform the spell check before sending email (Keyboard Short cut : F7 key)
9. Do not use capital letters much in email communication, For some people using capital letters would mean showing angry and shouting.
10. Do not use short forms in formal communication, write complete words. (Example: pls for please, u for you, BTW for by the way, etc. )
11. Use gender specific words appropriately (he, she). If you don’t know the gender of person correctly then its better use name instead of using he/she.
12. If email chain is very big and the conversation is being diverted then you can alter the subject by marking underscore at the end of original email subject followed by your own text.
13. Double check all the email sections (Subject, To ,CC, Salutation, email body and signature) before sending to the recipient.
That’s all. Happy emailing 🙂
Eskay Blog 